An Organizational Structure for the Future
The Regulations on the Organizational Structure of HSE have been approved, which include a new procedure for making changes to the organizational structure of the university. Below is information on important changes that were made to the regulations.
- The HSE Academic Council has the authority to create (as well as reorganize, rename, transfer or liquidate) the main structural units of the university. These include educational, research, expert analysis or project departments, such as a faculty, an institute, or a centre.
- The HSE Rector has similar authority with regard to support units (administrative departments, study support departments, etc.), as well as subdivisions of main structural units.
Exception: structural units that include subdivisions, media editorial offices, and also structural units that were created in collaboration with other organizations, are created (reorganized, renamed, transferred or liquidated) only on the authority of HSE Academic Council.
More information on what constitutes a structural subdivision, a structural unit, and the difference between a main department and a support one, is available in the new Regulations on the HSE Organizational Structure.
How Changes are Made
1. Documents submitted to the HSE Academic Council for consideration will now processed in the ‘Memorandum’ section of SDOU, the automated document management system, and no longer processed in hard copy.
Official notes on structural changes are approved according to the procedure and sent to the Rector for consideration. The Rector then decides whether to submit the proposed changes to the HSE Academic Council for consideration.
This new procedure expedites the approval process, since it eliminates the need to collect ‘wet’ signatures.
2. Upon obtaining approval from the Academic Council or the Rector on the memorandum, the new structural change order is prepared by the Administrative Office and submitted to the Rector for his signature. There is no need to coordinate anything in SDOU.
What Papers to Prepare
It depends on whether the proposed change concerns main or support departments. The chart on making suggestions on HSE structural changes, which is available on the Administrative Office page in the ‘Info on HSE Structure’ section, can help determine what papers are needed in a particular case.
It is important to note that it is only necessary to prepare regulations for a specific subdivision if regulations for the given type of subdivision or organizational structure do not already exist. For example, faculty regulations at HSE pertain to activities of all university faculties; there is no need to prepare new regulations for a specific faculty.
Structural unit regulations are not published, with the exception of cases when this is required by Russian law or other external requirements (such as the creation of a mass media unit). Structural unit activities are regulated by the regulations that pertain to its parent department.
Templates for documents such as a memorandumofficial note for changes to the university organizational structure, a draft plan of a new structural department concept, an order on changes in organizational structure, etc., are published in the Appendix to the new Regulations.