This year, HSE University is launching four projects aimed at optimising the administrative services available at the university. The projects were selected by the managing committee of the Programme for the Modernisation of the Back Office out of a total of 39 proposals from administrative departments. Read on to learn about the useful services that will soon be available to university staff.
All four supported projects are devoted to the modernisation of university administrative services and the transition away from paper-based formats.
The Paperless Document Management initiative will speed up the process of preparing and processing documents, optimise interactions between departments, and improve the document storage system. The project was initiated by the university leadership and the Administration and General Services Office.
Deputy Chief of Staff
The key goal of this project is to achieve a breakthrough in the development of electronic document management, paperless document processing, and creating a place to store electronic documents. The initial stage involves addressing a large number of methodological issues related to working with electronic documents, solving organisational tasks, and improving several processes.
The implementation of the Business Trips service will make it possible to organise business trips remotely using digital signatures and reduce the number of manual operations required. The project is led by the HR Office.
Deputy HR Director
The HR Office is continuing its work to improve the Business Trips service, through which it has been possible to organise business trips electronically since 2019. During the current stage, the service will be expanded to allow parties to sign using digital signatures.
The aims of the Inventory Management project are to create an electronic inventory management system at HSE University, improve the inventory management process, track the real costs of assets, and eliminate duplicate purchases.
Advisor, Vice Rectors’ and Directors’ Support Unit
At present, there are more than 1,500 inventory custodians at HSE University who conduct inventory accounting and management. Every year, countless documents are processed and signed, then spend months moving between various university buildings in Moscow. As such, the main goals behind the creation of an electronic inventory management system at HSE University are (in addition to complying with the law) integration with accounting systems, electronic processing and signing of documents, the optimisation of inventory accounting business processes, providing inventory custodians with modern inventory management tools, and making it possible to obtain various kinds of analytical reports.
The project Digital Ecosystem: HSE University Olympiads covers the creation of a unified platform for conducting olympiads. This will allow olympiad participants to more easily navigate the products of the Pre-University Training department, as well as allow organisers to attract participants from schools.
The next stage of the programme will be to conduct cost estimations and outline the next steps for each project.
The creation of a digital platform for university services has already made it possible to remotely conclude electronic contracts for teaching services and agreements with students.