• A
  • A
  • A
  • ABC
  • ABC
  • ABC
  • А
  • А
  • А
  • А
  • А
Regular version of the site

Final State Certification at HSE University

Final State Certification (FSC) is a mandatory part of studies under a degree programme and shall be organized for all students in their graduation year

Students should know that:

  • All final state examinations are only held remotely;
  • Specific technologies for holding final state examinations shall be selected by any given degree programme;
  • All sessions of State Examination Boards and Appeals Committees will be recorded;
  • The submission of the final version of a thesis is done by uploading it to LMS (no hard copy is needed);
  • The thesis defence is a mandatory process.
  • The completion of the Studies under a Core Degree Programme

    The completion of studies under a degree programme

     Only those students have mastered their core degree programmes in full (that is, fulfilled their individual curricula) may progress to the final state certification stage

  • Acknowledgment of requirements and special aspects of the Final State Certification (FSC)

    The FSC Schedule

     This shall be published no later than 30 (thirty) calendar days prior to the first final state examination

     Corporate e-mail – Degree programme’s webpage

    The Composition of the Appeals Committee

     The following information shall be both published and mailed out to students:

    • Members and Secretary of the Appeals Committee, including their contact details;
    • Procedure for filing appeals;
    • Procedure for familiarization with the committee’s minutes.

     This shall be published no later than 30 (thirty) calendar days prior to the first final state examination ​​​​​​​

     Corporate e-mail – Degree programme’s webpage

    FSC Technology

     The following information shall be both published and mailed out to students:

    •  Technological specifications for taking each final state examination;
    • Procedure for submitting paper works to the SCB (if a state exam is held in writing).

     This shall be published no later than 30 (thirty) calendar days prior to the first final state examination ​​​​​​​

     Corporate e-mail – Degree programme’s webpage

    The submission deadline for the final version of a thesis

     The deadline and procedure for uploading a final thesis version, along with the information on options, timeframe and procedure for uploading a presentation for a thesis defence, shall be both published and mailed out to students.

     The submission of the final version of a thesis is done by uploading it to LMS (no hard copy is needed)


     This shall be published no later than 30 (thirty) calendar days prior to the first final state examination ​​​​​​​

     Corporate e-mail – Degree programme’s webpage

    The option for submitting a presentation

     Information about the option, timeline and procedure for submitting presentations/other materials for thesis defence shall be published and forwarded via e-mail so as to the SCB members can familiarize themselves with these materials in advance 


     This shall be published no later than 30 (thirty) calendar days prior to the first final state examination ​​​​​​​

     Corporate e-mail – Degree programme’s webpage

    Assigning students to groups

     List of student groups for taking final state examinations shall be published no later than 15 (fifteen) calendar days prior to the first examination  

     Degree programme’s webpage

    Information about the SCB

     Information about the Chairperson of the State Certification Board (the SCB), lists of members of local SCBs, as well as Secretaries of local SCBs 


     No later than 15 (fifteen) calendar days prior to the first examination

     Degree programme’s webpage

    Additional Rules and Information

     The following shall be published and forwarded via e-mail:

    • Additional rules for holding final state examinations and the Appeals Committee hearings, including those for holding examinations with the application of the proctoring technology;
    • Procedure for identification of a person;
    • Procedures in case any technical problems arise.

     No later than 10 (ten) calendar days prior to the first examination

     Corporate e-mail – Degree programme’s webpage

    The Application of video recording

      In order to ensure the transparency of the FSC process, video recording must be done


     Information about mandatory video recording shall be published no later than 2 (two) working days prior to a given examination

     Degree programme’s webpage

    Assigning students to time slots

     Degree programmes may prepare a schedule for assigning students to start times of state examinations/thesis defence 


     This information shall be published no later than 2 (two) working days prior to a given examination  

     Degree programme’s webpage

  • Uploading a Thesis and Presentation

    1. Uploading a thesis to LMS

     Upload a final thesis version to LMS by the set deadline

     A hard copy, thesis supervisor’s feedback and a sheet from the Antiplagiarism system are not required

     Students who do not meet the deadline for uploading a thesis shall be dismissed from the University for failure to complete the FSC


     The deadline for uploading a thesis shall be set in the directive on holding the FSC but no later than 7 (seven) working days before the thesis defence

    2. Familiarization with feedbacks and reviews

     Feedbacks and reviews of theses will be available in LMS


     No later than 5 (five) calendar days before the thesis defence

    3. Uploading a presentation for a defence

     Upload a presentation for a thesis defence to LMS

     Information on the option, deadline and procedure for uploading shall be forwarded by a degree programme’s manager


     The uploading deadline shall be set by a given degree programme

  • Taking Final State Examinations

    1. Sitting a state examination (if applicable)

     State examinations are held online

     A specific format shall be determined in the Programme for Holding State Examinations (please find this document on a degree programme’s webpage)


     At verbal state examinations, students shall have at least 45 minutes to prepare their verbal answers

     At state examinations completed in writing, the examination is held for 6 academic hours

    2. Defending a Thesis

     The defence shall start with the presentation of a student’s report on the thesis’ topic.

     Students should present the core statements of their theses freely, without reading the text.

     Students may use presentations and prepared visual aids (tables, diagrams, etc.)

     The thesis, feedback, review and materials for the defence shall be available to the SCB members and Secretary in advance via LMS


     

     Report on a Bachelor’s thesis shall take up at least 15 minutes

     Report on a Specialist/Master’s report – at least 20 minutes

     

     

    3. Learning the results of state examinations

      For announcing results, corporate email, LMS and other electronic means for transmitting information may be used


     For verbal exams, results are announced on the day the exam takes place

     For written exams, no later than the next working day after the day of the examination

  • Valid Excuses for Absence from State Examinations

    Illness

     Instances of illnesses shall be confirmed by the appropriate medical certificate drawn up as per the official template


     Medical certificates shall be presented to respective programme offices on the day when learners are allowed to resume studies

    Other exceptional circumstances

     Other exceptional circumstances, which may have objectively prevented the student from sitting the state examination, may include the following: 

    • individual curriculum of the student, whose thesis writing and/or defence has been rescheduled for the next academic year;  
    • grave illness or death of a close relative;
    • public/state service;
    • a summons to law enforcement agency/court;  
    • transport-related problems (for instance, flight cancellations/no tickets available, etc.);
    • force-majeure circumstances, including technical failures arising during the state examination process.

     Circumstances related to a student’s work-related obligations may not be claimed as a valid excuse for his/her absence.

     A decision on recognizing the claim as a valid excuse shall be made by the faculty dean, in consultation with the degree programme’s academic supervisor


     Documentary evidence for absence must be presented to a respective programme office no later than 3 (three) working days after the missed examination date

  • Appeals

    1. Grounds for filing appeals

     Grounds for lodging an appeal may be as follows:

    - the student believes that a procedural error was committed during the state examination or thesis defence;

    - the student disagrees with the outcomes of the state examination.

    2. Filing appeals

     Appeals shall be submitted solely via email to the Appeals Committee (AC) Secretary

    An appeal may contain:

    •  a scanned copy/photo of the signed appeal;
    • e-mail message.

     AC Secretary’s email address must be published on the degree programme’s webpage

    Regulations on Final State Certification at HSE University

    3. Taking part in the Appeals Committee Session

     AC sessions shall be held remotely, analogous to the SCB meetings.  

     A student, who has filed an appeal, shall be invited to the AC session.  

     If the student is absent from the AC session, the latter may proceed in his/her absence

    4. Learning the results of the appeal

     The decision of the Appeals Committee (in the form of the meeting minutes) will be forwarded via e-mail by the AC Secretary to a student

     Within 3 (three) working days after the AC session takes place

     A student is obliged to familiarize him/herself with the AC decision. Such acknowledgement shall be confirmed in a reply to the AC Secretary

     No later than the next working day after the receipt of the e-mail with the AC meeting minutes from the AC Secretary

     Should the student’s reply be not received, a certificate on refusal to acknowledge the AC meeting minutes shall be drawn up

    5. Retaking a final state examination (if the results of the initial examination have been annulled)

     A retake shall be held only if the AC decides on the annulment of the earlier awarded results

     The procedure shall be analogous to that of the FCB meeting

     In order to take part in the repeat SCB session, one of the AC members shall be invited to join it remotely


     Within the timeframe set by the degree programme

  • Completion of Studies and Issuance of Diploma Certificates

    1. Familiarization with the diploma sample

     Accept the diploma sample and the European supplement thereto in the module “Completion of Studies” via MyHSE Services Account


     The degree programme’s manager shall inform students about the timeframe for the familiarization process

    2. Informing of the requirement to request holidays

     Tick the box to request holidays when accepting the certificate sample in the module “Completion of Studies”  

    Congratulations! You have graduated from HSE University!

     Receive a diploma certificate

      Degree programmes’ managers will inform alumni of the date and time of the graduation ceremony 

     


 

Have you spotted a typo?
Highlight it, click Ctrl+Enter and send us a message. Thank you for your help!
To be used only for spelling or punctuation mistakes.