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Conference of Employees and Students to Take Place at HSE. How to Nominate a Delegate?

2014 conference of employees and students / © Higher School of Economics

A conference of HSE employees and students will take place in March in order to evaluate the progress of the university development programme and elect new members to the Academic Council. Today, nomination of candidates for the Conference delegates is underway. Below are answers to some frequently asked questions about the conference.

What is the purpose of the conference?

The conference of HSE employees and students is a collegiate authority at HSE University. It reviews the university’s long-term development programme and holds elections of the Academic Council. The Conference takes place at least once every five years. The last one was held in 2014.

When and where?

The Conference will be held on March 15, 2019, at 1 pm, at an HSE campus building located at 57 Trifonovskaya Ulitsa, Conference Hall.

What is on the agenda?

The agenda approved by the Academic Council consists of three items:

  • Reviewing the performance report for 2014-1019 and the university development programs for the periods of 2009-2015 as well as up to 2020.
  • Reviewing the HSE Development Programme up to 2030;
  • Electing members to the HSE Academic Council.

How are the conference delegates elected?

All University staff members (i.e., those for whom the University is their main source of employment) may participate in the vote for delegates.

Conference delegates are elected in several categories of staff and students according to representation quotas approved by the HSE Academic Council. The vote takes place at the general meetings of these categories of staff. The vote is held either online (staff members get an invitation via email to take part in candidate nomination), or at on-site meetings (which must be organized before February 22).

The online vote is organized into two stages. First, delegate candidates are nominated (until February 8), and then elections are held to elect the delegates (from February 13 – 20).

What staff categories are there?

The HSE staff categories are:

  • Academic staff: teaching staff, researchers, heads of research departments;
  • Secondary school teachers;
  • Administrative staff;
  • Supporting staff: teaching support staff, research support staff, engineering and technical staff, other service staff.

I’ve received an email with a link to a list of people whom I can nominate as candidates to the delegation. Who created this list and how?

The list for nominating candidates for delegates has been prepared by the HSE HR Office. You are in the same category of staff as the university staff members whose surnames you see on the list.

If a staff member is not on my list, does this mean that they can’t become a candidate?

Only staff members for whom HSE is their primary place of employment according to their contract can become a candidate for the conference delegation. If a name is not on the list, you cannot include it.

The current members of the HSE Academic Council become the Conference delegates automatically, so their names are not included on the list.

How many candidates can be nominated?

Delegates for the conference are elected according to representation quotas approved by the Academic Council. If, in accordance with representation quotas, your ‘voting station’ has more than one quota, you’ll be able to nominate several candidates (you’ll see a notification in the online vote: ‘choose delegate 1’, ‘choose delegate 2’, etc).

What can I do if I’m not willing to nominate anyone from the list I was offered?

You can vote for yourself as a candidate for a delegate (if your name is on the list), or skip the first round and support candidates in the second round of the vote.

What can I do if the link to the vote is invalid?

Re-send the invitation letter with the inactive link to cim@hse.ru with a notification ‘link doesn’t work’.

What if I don’t want to be nominated?

At the end of the online vote you’ll see the question ‘If your colleagues choose you as a conference delegate, are you ready to participate?’ with the answer options, ‘yes’ or ‘no’.

I have voted. What’s next?

Candidates for delegates who get the most number of votes and agree to participate in the conference will be included on the final vote ballot. In the second round (which is an online vote) you’ll be offered this list to choose delegates who will take part in the conference on March 15.

To vote for the delegates, you’ll also get a link via email to the online voting form.

February 06, 2019